Meetings Notes 06-24-18

Call to order

Association, Board and League (Erik / Jeb)

Key updates:

Donations from St Louis Park LL, Park Tavern and two members
4 teams registered via bids for MBT and MYAS, 2 teams (14AA, 15AAA) at large app for MBT
Donation from LL to cover tourney costs, gate fees and coach hotel

Items requiring board discussion / vote:

Year-end survey – Jeb consolidating feedback and will circle around with the group prior to sending out the survey
Year-end survey - Timing of distribution – discuss sending out survey at end of July
Registration fee for 2019 –

Secretary and Registration (Gino)

Key updates:

Need to start building out the online registration for the 2019 season
Working on better integration of our registration portal and slpbaseball.com - in progress

Items requiring board discussion/vote:

Player fees for registration
- Was $425 this year - $400 + $25 tryout fee - Consider raising it fund the operating budget and minimize dependence of Slugfest. Consider $450?
- Recommend passing along processing fees to parents - parents get that this is a service fee)
Payment installment options - this year we offered the following payment schedule
- $125 collected at registration (prior to day of tryouts)
- $150 automatically debited on January 15th
- $150 automatically debited on March 15th
Waivers to include in the registration process such as
- Liability waiver
- Player code of conduct
- Parent code of conduct
- Social Media policy

Player and Coach Development (Greg)

Key updates:

Items requiring board discussion / vote:

Tryouts and pre-tryouts will be similar dates as previous years (weekend after Labor day) Any discussion/feedback on dates. Erik and I will meet to discuss dates and finalize
Paid evaluators (last year we had 3 per day at 2 different sites) We also paid high school players to catch bullpens and help with infield drills. Not sure this is needed for this year.
Coaches meeting mid August
Tryouts – 1st likely the Saturday, Sunday Monday after labor day (tentative)
Incoming meeting for Little League players coming into Traveling (50 players) – have it be staffed by parents and players from this years 13’s teams

Slugfest and Tournaments (Mike)

Key updates:

For next year we want to pursue new fundraising revenue opportunities.More to come.

Umpires/Trusted Coaches (Joel)

Key updates:

Good relationship with Ty Carlson of SLP Little League.
Seeking to grow umpires organically in SLP by encouraging traveling players to hone umpire skills at LL level to graduate to higher levels down the road.
We will need umpires to make up for shortage

Schedule (Emmy)

Key updates:

Have been sending out practice/game confirmation schedules one week prior. All coaches have been doing a great job responding and communicating.
Approaching play-offs (14AA and 15A start 7/16 and 14AAA and 15AAA start 7/9)
Reserved permits for all fields with Jim at the city for play-off times
Week of 7/16, all four teams are competing for field use and city permitted slots for other leagues; we should still be able to have enough games/practices
Louisiana Oaks is unavailable after 7/15. Infield practice can continue but no hitting.

Volunteers (Kim / Julie)

Key updates:

Dibs didn’t work as smoothly as we would have liked (software compatibility??); not sure if we will use it or SUG next year.
Spent $525 to fill gaps with teens (but will collect at least $1800 in buy-outs); see list of buy-outs under discussion.
- Others we need to cross-check with vol sign-in sheets
  - Quentin Solheim (Trista Peterson)
  - Andruw Vela (Bonifacio Vela)
  - Ethan Schmitz (Kara Bender)
Schedule changes = churn but nothing we couldn’t handle; once we understood how Matt works, it was slick
Having list of “go-to” teens was great/easy

Items requiring board discussion / vote:

Site Coord training did not happen because we were spending so much time re-working dibs/schedules. Did anyone hear any complaints/concerns from Site Coordinators?

Uniforms (Sarabeth)

Key updates:

Equipment (Brian)

Key updates: