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Meeting Notes (07-09-17)

SLP Traveling Baseball Board Meeting (July 9, 2017)

Attendees:

  • Greg Meyer
  • Erik Hokenson
  • Mark Young
  • Brian McBride
  • Kara Bender
  • Joel Abrahamson
  • Julie Yakes
  • Mark Young
  • Mike Bendixson (guest)
  • Jeb Myers (arrived late)

Financial Update

  • Reviewed the revenue and profit from Slugfest Tournament
  • Reviewed the status of the overall budget

Operations Update

  • Registration for 2018 Season – Opening online registration on July 31st
  • Fees include:
    • $400 registration + $25 try out fee
    • We will be offering an Installment Plan Option
      • $125 at registration ($100 + $25 Tryout fee)
      • $150 at Jan 15th
      • $150 at March 15th
  • Volunteer Commitment
    • We will raise the amount to $300
    • Parents will provide a check at uniform pick up
    • Volunteer buy out option will not be provided as part of the online registration, but we will explain the volunteer expectations on the registration site
  • Team report (Greg) – 12AAA MBT, 13AAA MBT, 14/15A MBT, 14AAA MBT, 15AA MBT and GSTC
    • Most teams are competitive
    • Review the teams playing in the state tournament
  • Schedule (Erik)
    • July practice dates are set (teams have been assigned a field)
    • Need to get league playoff games scheduled to avoid conflicts
  • August Clinics – we will be running two August Clinics in prep for tryouts.  Dates are
    • Aug 19-20
    • Aug 26-27)
  • Tryouts: Try-outs are scheduled for
    • Sept 9-11
    • Sept 12-13 - as alternate dates in case of rain
  • Slugfest Feedback - Discussed 1, 2 or 3 weekend date options.Decided against a 1 weekend option (not enough flexibility).  No decision made on whether we go for 2 weekends vs 3 weekends.  More discussion to folllow.
  • Volunteers (Kim, Julie)
    • Possible ideas for next year
      • Site Director for a day vs all weekend
      • Volunteer shifts are around "a game" vs specific time frame to accomodate late starts, variability in game length, etc
  • Website / Communications (Gino) – tryouts, clinics, registration
    • Registration/August/Tryouts Communication prior to Registration open
  • Concessions (Mark) – Concessions stands need to be cleaned out of PF and Carlson
  • Umpires (Joel) – We had some challenges this year early on with no-shows.Some teams booked their own umpire.For the most part we will keep the current plan in place
  • Equipment (Brian) – Turn in day will be aligned with coaches meeting
  • Player Update (Jeb/Greg/Erik) – Post season coaches meetings , player report card
  • Uniforms – Going with white pants next year

Upcoming Dates –

  • 7/31 Coaches meetings/equipment turn in
  • 7/31 - Registration Opens - 1/3 of payment due at registration
  • 8/1 - Secure coaches for 2018 season
  • 8/6 - Little League and MBL August Classic end - take a week off
  • 8/19 and 8/20 - August Clinic
  • 8/24 - SLP Traveling baseball orientation meeting (for new parents / players)
  • 8/26 and 8/27 - August Clinic
  • 9/9 to 9/11 - tryouts
  • 9/16 and 9/17 - build teams
  • 1/15 - 2nd Registration payment due
  • 3/15 - Final Registration payment due