Meeting Notes 10-04-15

SLP Traveling Baseball Board Meeting

October 4 , 2015

Wolf Park Pavillion

Attendees:

Pre-board election discussion

Board Position Elections

Officer slate above was approved by a voice vote.

Survey results:

Survey input provided for review
Kim Stadler spoke on the 13AA experience- level of commitment from the coaches was not there. Kids had a great time, but concerns about educational component. and level of competitiveness.
Two of the three coaches are not coming back next year. Martin is returning.
Field scheduling was also an issue- and people acknowledged that was an issue that we hope to change/correct next season. We expect James Kirkpatrick in his new role as field manager for 2016 season to find a more equitable way to schedule fields.
Other negative comments surrounded stressing fundamentals, balanced teams, removing parents from try-out process,
Review of the 13-15 team selections

Review of tryout process

Three days of try-outs, had to go to two. Got feedback on why they were not required to go to all three. We felt like options were good given other sports and priorities.
We were encouraged by number of return players. 18 13yos, 27 14yos, 25 15yos.
9 member panel and selection process- took place immediately after the tryouts were completed. Process was detailed and fair. Spreadsheet contained many factors.
Player level, follow up to association
Only 6 players on 13yo team- will be making calls over the off-season to fill that roster.
Waiting on commitments to make any roster changes to existing rosters.
Feedback on making teams “even.” Disagreed with that approach based on feedback from High School baseball coach. Did not split highest level- want players to play at highest level possible to help them develop.
Greg seeking opportunities in other associations to round out the 13A team.

13-15 Player commitment fee/ registration fees

How to structure- half down by November 1 or Nov. 15. Checks encouraged. Fees for cards- at this point we will not plan to raise registration fee to account for those.

Coach’s discussion for teams 13A, 13AAA, 14/14A, 14AAA, 15AA, 15AAA

Levels we are secure at 13A open, Jim Staib Assistant coach; 13AAA Tim Donahue; 14/14A open; 14AAA Mark Young and Matt Pittman assistants, head coach open; 15AA open, but Greg has a recruit he is meeting with tomorrow, Darren Rooney helped last year; 15AAA Greg Meyer head coach.
How to recruit new coaches- working with BK, talking to parents, payment for non-parent coaches was $2000 per team, if anyone has names, send to Greg. Coaches application on our website for anyone interested.

10-12 age group

Number of teams offered at each level- we anticipate one team at each level, but are open to more if interest is there.
Tryout dates- February 27, 28 and two weekdays. Players should attend 2 of 4.
Team formation committee. 2 hour sessions for each session.
Mark Young will check on dates with High School- the field house would be our first choice due to convenience, batting cage and cost.

Uniforms

Begin process by end of year of type, supplier, costs
Budget is $100 per player. Want to maybe provide hat and maybe two shirts, and have players provide their own pants.
Jenny will research and have some ideas for the next meeting

Winter training:

Tournament selection committee

Need to sign up for tourneys by January 1st, 2016. Mark, Greg and Jenny will help with that.

Hosting of Fall Traveling tournament at Northside October 17th and 18th

Field manager
Concession manager
Volunteer coordinator
We do not have any details on this yet- Rob Robello is in charge, and has found people to help.

Budget report:

Still waiting to see if there are additional bills from the city.
Try-out fees generated some money.
Decided to up registration fee at all levels to $350 per player, as there is no difference in cost to us based on age level of players/teams.

Other business:

Next meeting is November 5, 8pm at Wolfe Park Pavilion; Greg will look at changing our meeting date to Sundays.